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Patient Flow Management for Pharmacies

Efficient service provision for an enhanced patient experience

Wavetec’s pharmacy solutions for the healthcare industry enables them to transform their patient flow management strategy through customers and employers experience.

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Transform the patient experience and drive better results with interactive solutions

Be it a post-clinic or walk-in patient visit, pharmacies are essential amenities that provide indispensable services. But long queues take away from that by causing frustration with service quality and operational inefficiency. Wavetec’s Patient Flow Management systems embody the flexibility, capability and organizational expertise required to transform patient experiences from unsatisfactory to streamlined and conveniently optimized.

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Patient Journey Flows

Whether the patient is a digital or non-digital customer, Wavetec’s Virtual and Linear Queue Management solutions are committed to reshaping and upgrading patient experiences.


  • The patient selects a service (Information, Specific lab tests, Blood donation, Procedure related, Report collection) and books an appointment via mobile app, WhatsApp, mobile SMS or online appointment/web ticketing
  • They are issued a ticket
  • They are sent real-time notifications via mobile app, WhatsApp messaging, SMS or email reminding them of the appointment, arrival details and relevant SOPs


  • Patients will be asked to fill out a feedback form on a provided device or via the platform they used to book the appointment
  • Data collected from the visit (what time a patient came in, what the service chosen was, how long they waited, how many people are waiting in the queue, etc.) will be analysed


  • Walk-in patients will arrive on premises and scans a QR code or text a provided number their service of choice to begin queueing virtually WHILE Appointment holding patients will check-in via mobile app, WhatsApp messaging, SMS or email
  • They receive real-time notifications about queue status and their remaining wait time, while they queue remotely and virtually, off-premises
  • When their turn arrives, they are notified and enter the premises to approach the counter and be served – guided by Digital Signage


  • Patients will approach the self-service Ticket Dispensing kiosk, select a service and be issued a paper ticket


Enforce Social Distancing and Occupancy Limits
Increase patient satisfaction by 30%
Reduce patient wait time by 50% and manage queue lengths
Integrations available // Integrations with messaging apps, appointment scheduling, feedback systems
Customisable and centrally controlled
Real-time analysis and reporting via Spectra Dashboards

Value added features

From pre-arrival to arrival and departure, Wavetec’s Patient Flow Management system is integrated with optimising integration facilities.

Integrated With mobile app

Integrations with Mobile Applications

Pharmacy queueing systems can seamlessly be integrated with mobile apps to eliminate the steps needed to check-out, cut wait times and enable patients the convenience of:

  • Online Ticketing
  • Identifying the nearest pharmacy
  • Ordering online prescriptions and refills
  • Scanning their unique receipt QR code to check order status
Hospital Clinic Loyalty Program

Integrations with Pharmacy Loyalty Programs

Retaining the loyalty of existing patients and engaging new ones, pharmacies can introduce loyalty programs with discount points.

  • Patients obtain discount points when they spend above a set limit
  • Patients enter their loyalty card number during online appointment booking or at the self-service kiosk to avail of priority tickets and calling status
Integration with online Appointment

Integration with Online Appointment Systems

Wavetec offers cloud-based Queue Management systems that can seamlessly integrate with Appointment Management systems. Patients can pre-fill details on appointment forms, and book, reschedule and cancel appointments as and when they wish.

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Integration with Digital Signage Systems

Engage patients while they wait for their turn, inform them about different services on offer, and precautions and preventive measures.

Patient Feedback System

Integration with Patient Feedback Systems

Find out what patient’s opinions about the quality and standard of the services they received, in real-time.

Other value added features include:

Business Analytics
Live dashboards, queuing statistics and user generated reports give an in-depth idea of patient journey metrics at pharmacies. Managers access real time business intelligence reports and dashboards through a centralised reporting system.

Patient Flow Management systems at pharmacies can be customised and implemented according to customer flow patterns to cater to personalisations and specific needs.

Scalability and Central Configuration
Wavetec systems are scalable to manage patient flow at private (community) pharmacies and hospital pharmacies.

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