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Patient Flow Management for Hospitals and Clinics

Efficient service provision for an enhanced patient experience

Wavetec’s solutions help you scale operational productivity, map patient journeys, increase efficiencies and enrich the quality of care ensuring better patient experience.

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We design advanced digital solutions for leading healthcare brands

Improve outpatient flows at hospitals and clinics with Wavetec’s customized Patient Flow Management system that enables healthcare institutions to productively organize staff.

Resources and queues such that patients can avail of quality care in a comfortable, secure and controlled environment.

From appointment booking to arrival and patient calling, Wavetec’s Patient Journey Management systems aid hospitals and clinics in mapping patient journeys, optimizing flows and monitoring wait times.

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Patient Journey Flows

Whether the patient is a digital or non-digital customer, Wavetec’s Virtual and Linear Queue Management solutions are committed to reshaping and upgrading patient experiences.


  • The patient selects a service (Information, Specific lab tests, Blood donation, Procedure related, Report collection) and books an appointment via mobile app, WhatsApp, mobile SMS or online appointment/web ticketing
  • They are issued a ticket
  • They are sent real-time notifications via mobile app, WhatsApp messaging, SMS or email reminding them of the appointment, arrival details and relevant SOPs


  • Patients will be asked to fill out a feedback form on a provided device or via the platform they used to book the appointment
  • Data collected from the visit (what time a patient came in, what the service chosen was, how long they waited, how many people are waiting in the queue, etc.) will be analysed


  • Walk-in patients will arrive on premises and scans a QR code or text a provided number their service of choice to begin queueing virtually WHILE Appointment holding patients will check-in via mobile app, WhatsApp messaging, SMS or email
  • They receive real-time notifications about queue status and their remaining wait time, while they queue remotely and virtually, off-premises
  • When their turn arrives, they are notified and enter the premises to approach the counter and be served – guided by Digital Signage


  • Patients will approach the self-service Ticket Dispensing kiosk, select a service and be issued a paper ticket


Enforce Social Distancing and Occupancy Limits
Increase patient satisfaction by 30%
Reduce patient wait time by 50% and manage queue lengths
Integrations available with messaging apps, appointment scheduling, feedback systems
Customisable and centrally controlled
Real-time analysis and reporting via Spectra Dashboards

Value added features

From pre-arrival to arrival and departure, Wavetec’s Patient Flow Management system is integrated with optimising integration facilities.

Integrated With mobile app

Integrations with Mobile Applications

Hospital and Clinic queueing systems can seamlessly be integrated with mobile apps to eliminate the steps needed to check-out, cut wait times and enable patients the convenience of:

  • Online Ticketing
  • Identifying the nearest branch
  • Scanning their unique receipt QR code to check appointment status
Hospital Clinic Loyalty Program

Integrations with Hospital and Clinic Loyalty Programs

Retaining the loyalty of existing patients and engaging new ones, hospitals and clinics can introduce loyalty programs with discount points.

  • Patients obtain discount points when they spend above a set limit
  • Patients enter their loyalty card number during online appointment booking or at the self-service kiosk to avail of priority tickets and calling status
Integration with online Appointment

Integration with Online Appointment Systems

Wavetec offers cloud-based Queue Management systems that can seamlessly integrate with Appointment Management systems. Patients can pre-fill details on appointment forms, and book, reschedule and cancel appointments as and when they wish.

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Integration with Digital Signage Systems

Engage patients while they wait for their turn, inform them about different services on offer, and precautions and preventive measures.

Patient Feedback System

Integration with Patient Feedback Systems

Find out what patient’s opinions about the quality and standard of the services they received, in real-time.

Other value added features include:

Business Analytics
Live dashboards, queuing statistics and user generated reports give an in-depth idea of patient journey metrics at hospitals and clinics. Managers access real time business intelligence reports and dashboards through a centralised reporting system.

Patient Flow Management systems at hospitals and clinics can be customised and implemented according to customer flow patterns to cater to personalisations and specific needs.

Scalability and Central Configuration
Wavetec systems are scalable and centrally controllable to upgrade patient flows.

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